Privacy Policy

Last Updated: December 31, 2025

1. Introduction

Welcome to OTXHire, operated by CHALK TREE SOLUTIONS (Proprietor: Azmina Tahniyath Khan). We are committed to protecting your privacy and handling your personal information with care and transparency.

This Privacy Policy explains:

• What information we collect from you
• Why we collect this information
• How we use, store, and protect your data
• Your rights regarding your personal information
• How we share information (or don't)

By using OTXHire, you consent to the data practices described in this Privacy Policy. Please read this document carefully.

2. Information We Collect

2.1 Information You Provide Directly

When you use OTXHire, you may provide us with the following information:

2.2 Information Collected Automatically

When you access OTXHire, we may automatically collect:

• Usage Data: Pages visited, time spent, clicks, navigation patterns
• Device Information: Browser type, operating system, device identifiers
• IP Address: Your internet protocol address and approximate location
• Cookies: Small data files stored on your device (see Section 8 for details)

2.3 Information from Third Parties

We may receive information about you from third parties when you:

• Use social media login options (if implemented)
• Allow us to verify your credentials with educational institutions
• Are referred by another user

3. How We Use Your Information

3.1 Primary Purposes

We use your information to:

• Facilitate Job Matching: Connect recruiters with qualified teachers based on requirements and qualifications
• Enable Communication: Allow recruiters and job seekers to communicate regarding positions
• Process Applications: Handle job applications and recruitment workflows
• Verify Credentials: Authenticate educational qualifications, certifications, and experience
• Provide Platform Services: Deliver the core functionality of OTXHire

3.2 Platform Improvement

We use aggregated and anonymized data to:

• Analyze platform usage and improve user experience
• Develop new features and services
• Identify and fix technical issues
• Enhance our matching algorithms

3.3 Communication

We may use your contact information to:

• Send job alerts and notifications (with your consent)
• Provide customer support and respond to inquiries
• Send important updates about your account or our services
• Share platform announcements and policy changes

3.4 Legal and Safety

We may use your information to:

• Comply with legal obligations and court orders
• Prevent fraud, abuse, and unauthorized access
• Enforce our Terms and Conditions
• Protect the safety of users and the public

4. How We Share Your Information

4.1 Information Sharing Within the Platform

For Job Seekers: When you apply for a position, we share your application materials (name, contact info, CV, cover letter, qualifications) with the recruiter who posted that job. This is essential for the recruitment process.

For Recruiters: Your job postings and contact information are visible to job seekers browsing positions on OTXHire.

4.2 Service Providers

We may share limited information with trusted third-party service providers who help us operate the platform, including:

• Hosting and cloud storage providers
• Email delivery services
• Analytics and monitoring tools
• Payment processors (if applicable)

These service providers are contractually obligated to protect your data and use it only for specified purposes.

4.3 Legal Requirements

We may disclose your information if required by law or in response to:

• Court orders, subpoenas, or legal processes
• Government or regulatory requests
• Investigations of illegal activities or policy violations
• Protection of our rights, property, or safety

4.4 Business Transfers

If OTXHire or CHALK TREE SOLUTIONS undergoes a merger, acquisition, or sale of assets, your information may be transferred to the new entity. You will be notified of any such change.

5. CV and Resume Handling

6. Data Retention

We retain your personal information for as long as:

• Your account is active on OTXHire
• Necessary to provide our services to you
• Required to comply with legal obligations
• Needed to resolve disputes or enforce our agreements

When you delete your account or request data deletion, we will:

• Remove your personally identifiable information from our active systems
• Retain certain data in backup systems for a limited time (typically 30-90 days)
• Keep anonymized, aggregated data for analytics purposes
• Preserve data required by law or legal processes

7. Data Security and Protection

7.1 Our Security Commitment

We implement industry-standard security measures to protect your data, including:

• Encryption: Data transmission is protected using SSL/TLS encryption
• Secure Storage: Personal information is stored on secure servers with access controls
• Access Restrictions: Only authorized personnel have access to sensitive data
• Regular Monitoring: We monitor for security threats and vulnerabilities
• Data Backups: Regular backups to prevent data loss

7.2 Your Responsibility

While we work hard to protect your data, security is a shared responsibility. Please:

• Use strong, unique passwords for your account
• Never share your login credentials with others
• Log out after using OTXHire on shared or public devices
• Report any suspicious activity or security concerns immediately

7.3 Data Breach Notification

In the unlikely event of a data breach affecting your personal information, we will:

• Investigate the incident promptly
• Notify affected users via email within 72 hours
• Inform relevant authorities as required by law
• Take immediate steps to mitigate harm and prevent future breaches

8. Cookies and Tracking Technologies

8.1 What Are Cookies?

Cookies are small text files stored on your device when you visit websites. They help us remember your preferences and improve your experience.

8.2 How We Use Cookies

OTXHire uses cookies for:

• Essential Cookies: Required for the platform to function (login, session management)
• Performance Cookies: Help us understand how users interact with the platform
• Functional Cookies: Remember your preferences and settings
• Analytics Cookies: Provide insights to improve our services

8.3 Managing Cookies

You can control cookies through your browser settings. Note that disabling essential cookies may affect platform functionality.

9. Your Privacy Rights

9.1 Access and Portability

You have the right to:

• Access your personal information stored on OTXHire
• Request a copy of your data in a portable format
• Review what information we have about you

9.2 Correction and Update

You can:

• Update your profile information at any time through your account
• Correct inaccurate or outdated information
• Request our assistance in updating information you cannot change yourself

9.3 Deletion

You have the right to:

• Delete your account and associated data
• Request removal of specific information (subject to legal requirements)
• Withdraw consent for data processing (where consent is the legal basis)

9.4 Opt-Out

You can opt out of:

• Marketing emails and promotional communications (via unsubscribe links)
• Job alerts and notifications (through account settings)
• Non-essential cookies (through browser settings)

9.5 Exercising Your Rights

To exercise any of these rights, contact us at otxhire@gmail.com or call +91 98489 99241. We will respond within 30 days.

10. Children's Privacy

OTXHire is not intended for individuals under 18 years of age. We do not knowingly collect personal information from minors. If you believe a child has provided us with personal information, please contact us immediately so we can delete it.

11. International Data Transfers

OTXHire operates primarily in India. If you access our platform from outside India, your information may be transferred to and processed in India. By using OTXHire, you consent to this transfer and processing.

12. Third-Party Links

OTXHire may contain links to external websites or services. We are not responsible for the privacy practices of these third-party sites. We encourage you to read their privacy policies before providing any information.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect:

• Changes in our data practices
• New features or services
• Legal or regulatory requirements
• User feedback and best practices

When we make significant changes, we will:

• Update the "Last Updated" date at the top of this policy
• Notify you via email or platform notification
• Seek your consent if required by law

Your continued use of OTXHire after changes are posted constitutes acceptance of the updated Privacy Policy.

14. Grievance Redressal

If you have concerns, complaints, or questions about how your data is handled, please contact our Grievance Officer:

We are committed to resolving all privacy concerns within 30 days of receiving your complaint.

15. Governing Law

This Privacy Policy is governed by the laws of India. Any disputes arising from this policy shall be subject to the exclusive jurisdiction of the courts in Hyderabad, Telangana, India.

16. Contact Us

For any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact: